Job Description
At Pearson, we’re committed to a world that’s always learning and to our talented team that makes it all possible. From bringing lectures vividly to life to turning textbooks into laptop lessons, we are always re-examining the way people learn best, whether it’s one child in our own backyard or an education community across the globe. We are bold thinkers and standout innovators who motivate each other to explore new frontiers in an environment that supports and inspires us to always be better. By pushing the boundaries of technology — and each other to surpass these boundaries — we create seeds of learning that become the catalyst for the world’s innovations, personal and global, large and small.
We're seeking an
Advances Associate, Administrative Support
to add to our Professional Assessments team.
This role aligns to industry level titles such as
Executive Assistant, Senior Executive Assistant, Executive Administrator, Executive Support
The role supports the SVP, Professional Assessments and is integral in the successful delivery and fulfillment of assigned program(s). The Executive Assistant will provide administrative support to the SVP, accommodating shifting priorities in a dynamic environment. Reporting to the SVP, this professional and highly confidential position assists with calendar, office, event, proposal, and contract management while promoting a collaborative work environment.
SCOPE AND IMPACT OF JOB
Accountability for:
Calendar management
Office management
Event management (we are a remote organization but frequently work in office)
Proposal management
Contract management (filing, retrieving, and signing of contracts)
PRIMARY RESPONSIBILITIES
Calendar Management
Manage an active calendar of appointments; schedule appointments and meetings, which may include organizing materials, sending out meeting notices, responding to meeting notices, arranging services, managing travel arrangements, and completing required documentation for events/travel.
Administrative Support and Office Management
Responsible for office management, ensuring a welcoming and professional environment for all visitors.
Builds and maintains strong relationships with key internal stakeholders.
Maintains confidentiality of highly sensitive information, is adaptable to competing demands, and demonstrate
s
the highest level of reception, perception, and response.
Prioritizes conflicting needs; handles matters proactively and follows through on projects to successful completion, often under enormous deadline pressures.
Compose and produce letters and documents that are sometimes confidential, process material from rough draft to final form.
Provide other administrative support as necessary.
Meeting and Event Management
Plan and coordinate events and meetings, including scheduling venues, information technology support, catering, and other related logistics.
Coordinates and monitors maintenance services; maintains and orders supplies; and serves as a liaison to ES stakeholders.
Proposal Management
Assist Proposal Writers with meeting tight deadlines through multi-tasking.
Incorporate graphics including flow charts, org charts, tables, and logos into proposals
Create, update, maintain, and assemble supporting materials for proposals
Create custom covers for proposals based on existing templates
Ensure production of documents that reflect corporate standards
Copying, collating, and other administrative duties as needed to support the proposal production process
Contract Management:
Securely file and archive executed contracts
Provide virtual and physical signatures to contract for execution
Maintain records of upcoming contract expirations and renewals
Education and Experience:
Undergraduate degree preferred
Familiarity with email, Microsoft Office, and scheduling software preferred
Previous experience in a demanding and high-stakes environment
Skills, Knowledge and Abilities:
Strong analytical and problem solving skills
Excellent writing and communications skills
Effective multi-tasks skills through priority setting and time management
Strong organizational skills.
Self-starter and goal-oriented a must
Strong attention to detail
Demonstrated ability to meet tight deadlines
Flexibility to changing priorities
Effective relationship-building skills
Time management, planning, and multi-tasking skills
Ability to work independently
Ability to learn quickly
Problem-solving skills
Knowledge of graphics file formats and their applications
Basic typesetting skills
Compensation at Pearson
is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific location. As required by the California, Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York State, New York City, Vermont, Washington State, and Washington DC laws, the pay range for this position is as follows:
The minimum full-time salary range is between $65,000 - $75,000.
This position is eligible to participate in an annual incentive program, and information on benefits offered is here.
Applications will be accepted through Monday, Oct 19, 2026. This window may be extended depending on business needs.
#LI-CH2
Pearson is an Equal Opportunity Employer and a member of E-Verify. Employment decisions are based on qualifications, merit and business need. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status or any other group protected by law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
If you are an individual with a disability and are unable or limited in your ability to use or access our career site as a result of your disability, you may request reasonable accommodations by emailing TalentExperienceGlobalTeam@grp.pearson.com.
Job Tags
Full time, Contract work, Work at office, Remote work, Shift work